Privacy Policy

Where we intend to process the personal data you have provided for a purpose other than that for which the personal data was collected, we shall provide you with information on that other purpose and with any relevant further information prior to that further processing. We may receive information about you from other sources, such as conference organisers and marketing companies. Where we process this information, the legal basis for the processing will be consent. We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).


Our sites use cookies to distinguish you from other users of a site. This helps us to provide you with a good experience when you browse our sites and also allows us to improve our sites. Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. We use cookies on our sites to improve their performance and enhance your user experience. If you do not want to receive cookies, you may choose to opt-out by changing your browser settings. Most browsers allow you to turn off cookies. Switching off cookies may restrict your use of a site and/or delay or adversely affect the way in which it operates


We may share your information with selected third parties including:

  • Website developers
  • Third party service providers, for example, our recruitment applicant tracking system provider
  • Professional advisors including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services
  • Analytics and search engine providers that assist us in the improvement and optimisation of our sites
  • Any party which acquires NordXE or substantially all of its assets, in which case personal data held by it about its customers will be one of the transferred assets
  • Any other party as required by law, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of NordXE, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.


The data that we collect from you may be transferred to, stored and processed in any destination where NordXE or its affiliates, subsidiaries or facilities used by third party service providers have a presence. We will only transfer your data to a country outside the European Economic Area where that country ensures an adequate level of data protection within the meaning of the GDPR. Where we have given you (or where you have chosen) a password which enables you to access certain parts of a site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. We will implement appropriate technical and organisational measures to protect your data, taking into account the nature, scope, context and purpose of the processing and the risks involved in processing. Unfortunately, the transmission of information via the internet is not completely secure. Although we will seek to protect your personal data, we cannot guarantee the security of your data transmitted to a site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


The personal data that we collect from you will be stored only for so long as is necessary to fulfil the purpose for which the data was collected, or to comply with applicable legal, tax or regulatory requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.


If you have rights under the GDPR, you have the following rights:

  • to access your data (subject to the provisions of Article 15 of the GDPR)
  • to request that inaccurate data be rectified (subject to the provisions of Article 16 of the GDPR)
  • to request that your personal data be erased (subject to the provisions of Article 17 of the GDPR)
  • to restrict the processing of your data (subject to the provisions of Article 18 of the GDPR)
  • to transfer your data between controllers (subject to the provisions of Article 20 of the GDPR)
  • to object to processing of personal data (subject to the provisions of Article 21 of the GDPR)

Should you wish to exercise any of your rights under the GDPR please contact NordXE at the address detailed below.


Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.


Questions, comments and requests regarding this privacy policy should be sent to NordXE, Ruoholahdenkatu 8, 00180 Helsinki, Finland. Company registration number 3012472-5.